IV. Guidelines for Secretary[SLK1]

A.            Following election/installation, confer with outgoing Secretary to discuss responsibilities of the office and arrange for transfer of records.

(ASAP, no later than August 31)

B.            Keep the President informed of official Association correspondence.  The Secretary’s business address will be the Association’s official mailing address.

C.            Assist in developing an electronic version of Association letterhead that lists the names of current year’s officers and Chapter Directors.

D.            Use Association letterhead for all official correspondence.  When possible, use email with correspondence attached in PDF format.  Secretarial time and Extension facilities may be used to prepare and duplicate materials if electronic distribution is not possible.  Stamps may be purchases as needed for official correspondence (send receipts to Treasurer for reimbursement)

E.            Distribute meeting minutes for electronic approval in a timely fashion following each board or membership business meeting.

F.            Confer with and assist Historian with collection and proper (electronic or hard copy) storage of official Association documents.